The weight, the rate, and every deduction go on the lot as lines rather than as a single net number, so a spread that did not work can be traced to the weight, the grade, or the rate instead of being an unexplained shortfall.
Scrap & Recycling Dealers
Scrap and recycling yards, aggregators, and collection dealers where material is bought by weight at a rate that changes by the day, the grade of what arrived is a judgement rather than a measurement, and the profit on a lot is the difference between what was paid for it and what it fetched after sorting.
The problem
Almost every deal in this trade is two commercial steps that do not arrive together. The dealer commits to a rate for a material and a weight the buyer has only estimated, and by the time the material is on the weighbridge the rate has moved, the load is mixed rather than sorted, and the lot is worth something other than what was agreed. Then it goes the other way: the material is sold onward to a mill, a recycler, or a trader at a price negotiated in a market that moved while the lot sat in the yard, so the dealer's real position is a spread between a buy rate and a sell rate and neither one was ever a clean number. The records of that spread usually live in a notebook beside the scale, in a phone, and in a head — and the buyer's name, the material, the weight, the rate, the transporter, and what the lot eventually went for end up in four different places, none of which agree. A dealer who cannot say at the end of the month which grades actually made money will find out from the one lot that did not, and the yard that looks busy will not be the one that paid.
A working day
The scale sets the pace and it does not wait. Loads arrive through the morning from a contractor, a workshop, a factory, or a walk-in, and each one is a small negotiation: what is it, how much of it is actually what the buyer claimed, what does it weigh, and at what rate today. The rate the dealer paid is often not the rate on a card — it is a rate agreed in a call that morning — so the number on the invoice is the first written version of something that was verbal, and getting it wrong is expensive in both directions. Contamination is the other constant: a load billed as one grade turns out to be two, and the dealer either absorbs the difference or goes back to the buyer, and the decision belongs to whoever can still remember what was said. On the selling side, a lot sitting in the yard is exposure, because the rate it was bought at is fixed and the rate it can be sold at is not. Then the month ends, and the question is not how much came in but what the material actually made, which is a number that needs the buy rate, the sell rate, the weight, and the cost of sorting to be sitting in the same place.
How NoxOrigin fits this business
Every business runs the same sequence, from first contact to money in. NoxOrigin keeps each step tied to the last: Customer → Opportunity → Quote → Project → Work → Invoice → Payment.
The steps are the same. What changes is the words you use for them, the pressure at each one, and who is responsible for it. This is how it reads for scrap and recycling dealers.
The seller of the material as a customer
Customer → Opportunity
A workshop, a factory, a contractor, or a collection agent has to become a customer record with a name, a phone, and the kind of material they usually bring, because a supplier who delivers every week is a relationship and the material they bring determines the rate. The same yard often sees a walk-in with a one-truck load and a trader with forty, and treating them identically is how a good supplier ends up priced as a nuisance. Merge policy is a setup decision: duplicate detection flags candidates and a person reviews them, because small dealers and contractors trade under several names and a phone number is often the only reliable identifier.
The rate the dealer is bidding
Quote
The quote here is a rate and an expected weight for a material and a grade, not a fixed sum, so it is the only place the assumption behind the lot is written down while it is still an assumption. A quote sent to a supplier at a rate the market moved against is a commitment the yard has to honour, and the record is where that exposure becomes visible rather than remembered. There is no rate-card master here, so a dealer running a spreadsheet of today's rates is running it outside the system, and the price on the invoice can differ from it for a reason the record cannot explain. There is no e-signature and no contract editor, so a written supply agreement stays where the dealer keeps written agreements.
The lot bought
Project
Once the rate is agreed the lot becomes the live record with the material, the agreed weight, the agreed rate, the supplier, and the terms it was bought on, so that a re-weigh, a downgrade, or a contamination deduction shows up as a change rather than as quietly revised money. A change after the weighbridge is a new quote on the same lot. There is no change-request record, no milestone record, and no deliverable record, and nothing here weighs anything, schedules a vehicle, or tracks a lot through the yard.
Sorting, dispatch, and what the load turned out to be
Work
The work is the weighing, the inspection, the sorting, the loading, the transport, and the deductions taken on the lot — recorded against the lot so the reason a buy rate and a sell rate did not meet the expectation is on the record instead of in someone's account of it. This is the only place the operational cost of a lot is visible, and it does not reach the customer's bill unless somebody puts it on one. There is no weighbridge or weight capture, no grade-assignment record, and no contamination test result, so the weight and the grade on this record are the numbers a person read off a scale and judged with their eyes. There is no timesheet record and no payroll module, so the crew's hours are not measured here.
The purchase receipt or buy bill
Invoice
The bill carries the weight, the rate, and the deductions as lines a person can see, with the material named, so the dealer can later ask what a lot really cost rather than what it should have cost. An invoice and a payment are different records, and in this trade the distinction is the whole mechanism: the yard commonly pays the supplier on one day and recovers from the buyer on another, often with a different weight, so the money in and the material out have to be traceable separately. NoxOrigin has no buyback or purchase-receipt format for scrap and no purchase-order generation, so the document the supplier signs is your own.
Payment out to the supplier and in from the buyer
Payment
Cash at the gate, a bank transfer the same evening, or a UPI payment to a contractor is the norm on the buying side, and the seller's payment arrives days later and often for a slightly different weight. Recording each payment against the specific invoice is what lets the spread be seen at all, and separating a part payment from a small full payment matters because in this trade a buyer paying something against a disputed weight is a negotiation, not a settlement. There is no payment gateway, no card on file, no auto-debit, no dunning sequence, and no scheduled invoice generator, so every receipt and every reminder is raised by a person.
Month close and the honest spread
Reports
Bought against sold by material, by supplier, and by buyer, with the number that matters being the spread per ton rather than the turnover — a yard can show a large month and a small one in the same ledger. Reports are where a lot that was downgraded, a deduction that was never claimed, and a supplier paid at yesterday's rate all become findable, because none of them appear in a sales figure on their own. There is no valuation engine and no rate-card master here, so the judgement about what a grade is worth is still a judgement a person makes against a market they can see, and the report's job is to make the consequence of that judgement visible afterwards. Expenses are a Nox-Billings capability and purchasing and stock movement sit in Commerce, so the yard's diesel, wages, and machinery are not in this record set.
What changes
What is different by next week.
A re-weigh, a downgrade, or a contamination deduction becomes a new quote on the same lot with its own line and its own rate, so the change is visible as a commercial event rather than as money that quietly moved.
A supplier, contractor, or trader becomes a customer record with the kind of material they bring, so the rate conversation next week starts from what they actually delivered rather than from a guess about the category.
The rate the yard paid and the rate the lot later fetched sit on the same lot, which is what makes a per-ton spread readable by material and by buyer instead of a turnover figure that looks the same whichever grades actually made money.
The person who agreed the rate, the person who accepted the downgrade, and the person who released the payment are three named people on the same record, which is what makes a disputed weight reviewable instead of a matter of who remembers the call.
Who does what
Different people need different parts of the same information.
Everyone is looking at the same information. What changes is which part of it they are responsible for.
- Buyer and traderBuys the lot, agrees the rate for the day or the material, judges the grade on arrival, and records the weight, the rate, and the deductions before the truck leaves.
- Yard and dispatchWeighs, inspects, sorts, loads, and reports what the load actually was — without holding pricing or payment permissions.
- AccountsRaises the purchase bill and the sale invoice, records each payment on both sides, and reconciles the weight on the paperwork against the weight that was weighed.
- Proprietor or managerDecides the day's rate posture, which loads to buy at a spread they can live with, and which deduction to accept and which to argue back.
What software should not decide
NoxOrigin keeps the facts. You still make the decisions.
Keeping the facts in one place ends the argument about what happened. It does not make the decisions that were always yours to make.
- Whether to buy a mixed load at the sorted-material rate or discount it to what it probably is. Discounting protects the spread and loses the supplier to the yard down the road that pays more; paying the sorted rate wins the load and puts the sorting cost on your own side of the book, where it belongs.
- Whether to hold material in the yard waiting for a better rate. Waiting converts a fixed buy rate into a bet on a market you do not control; selling now realises a known spread and funds the next lot, which is how most yards stay solvent.
- Whether to accept a deduction on weight or moisture and contest it. Accepting is faster and keeps the supplier dealing; contesting is correct when the figure is wrong and costs the relationship that was built on last week's quick settlement.
- Whether to sell to a mill direct or through a trader. Direct keeps the spread and the paperwork; the trader settles faster and takes a cut, and taking the cut is sometimes the cheaper answer than chasing an own-account buyer.
- Whether to extend terms to a supplier who is a new name with a big load. Terms grow the book into an unknown quickly; cash on the gate keeps the book small and known, and the growth is usually the temptation that hurts.
Free tools
What this trade tends to ask, answered with a calculator.
Markup vs margin calculator
Set the rate on a lot knowing which of the two you are actually expressing, and see what a deduction of a few percent per ton does to the spread you intended — because in this trade the rate and the margin are the same number argued about differently. A calculation, not a rate card that knows today's market.
Receivables aging calculator
See where the buyer's outstanding sits by age, including the loads where a weight was disputed and the money is still open. A calculation, not a collection record, and it will not chase anybody.
Where to look next
The product areas this depends on.
Customers & CRM
The workshop, factory, contractor, or trader who supplies the material and the buyer who takes it, each with their own quoted, billed, and collected history.
Quotes, Billing & Finance
The lot quoted as a rate and an expected weight, then billed with the weighed weight, the rate, and every deduction as its own line.
Automations
Not built yet. NoxOrigin has no rule engine, so the reminders this office has to make — a promised payment past its date, an invoice waiting on a weighment confirmation, a quotation past its validity — are dated next actions on the record, worked by a person from the Today queue. The page says so rather than implying the rules exist.
Reports & Economics
Bought against sold by material, supplier, and buyer, with the spread per ton as the figure rather than the turnover.
Before you look at pricing.
Does it weigh material, and does it know what grade it is?
No, and this is stated first because it is the capability people are actually looking for. There is no weighbridge integration, no weight capture, no ticket printing from a scale, no material-grade master or rate card, and no contamination or moisture test result. The weight and the grade on a record are the numbers a person read off a scale and judged by eye, and the system's job is to keep them visible once written down. NoxOrigin is not a scrap-yard management system and it is not a weighbridge system. What it does is record the counterparty, the deal, the invoice, and the payment.
Can it produce a buyback receipt or purchase receipt for scrap?
No. There is no buyback format, no purchase-receipt format built for scrap, and no purchase-order generation. The document your supplier signs at the gate is your own paper, and the bill NoxOrigin produces is the dealer's own purchase record with the weight, the rate, and the deductions as visible lines rather than a generated compliance receipt.
Does it handle recycling certificates, compliance records, or e-way bills?
No. There is no recycling or compliance certificate record, no authorisation or registration record, and no e-way bill generation or submission. NoxOrigin does not file GST returns, does not generate or submit e-invoices or e-way bills, does not record TDS or TCS, does not handle reverse charge, does not determine place of supply, and holds no bank connection or credentials of any kind. Where a statutory certificate or a movement document is required, it is produced by your own compliance adviser and their own systems — NoxOrigin produces the invoice and payment records a reconciliation is built from.
How does it handle a change in weight or grade after the weighbridge?
It becomes a new quote on the same lot. There is no change-request record, no milestone record, no deliverable record, and no contract editor, so a re-weigh or a downgrade is a second quote with its own line and its own rate, and the original lot stays readable underneath it. The physical decision about whether to accept the deduction stays with the person who made the deal, and the record's job is to make the consequence of that decision visible afterwards.
How does it handle the money side, when the yard pays out and collects in?
An invoice and a payment are different records, and paid is a projection of the allocations you make rather than a stored flag. The payment to the supplier, the payment from the buyer, and the transport cost all attach to specific documents, so a lot that was paid for at one weight and sold at another is visible as a spread rather than as a discrepancy. There is no payment gateway, no card on file, no auto-debit, no dunning sequence, and no scheduled invoice generator. Expenses are a Nox-Billings capability, and purchasing and stock movement are in Commerce, so diesel, wages, and machinery are not in this record set either.